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    Privacy policy

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    Protecting your privacy and the confidentiality of your information is fundamental to the way we do business at the Greater Oshawa Chamber of Commerce (GOCC).

    Privacy Statement

    This policy deals only with personal information handled by the GOCC, and does not include information members manually enter online. The GOCC reserves the right to change this policy and it may be updated periodically. These changes may affect our use of your personal information.

    Accountability

    The GOCC is accountable for all personal information under its control. The GOCC privacy officer is the C.E.O. who is designated as responsible for the GOCC privacy policy.

    Any questions about handling of personal information should be directed to the privacy officer.

    Purpose of Personal Information

    The purpose for which the GOCC collects personal information will be identified at or before the time the information is collected.

    Consent

    The GOCC seeks consent for all personal information collected, used and disclosed through information provided to individuals prior to collection, or at the time of collection.

    If you have voluntarily provided information, you have consented to the collection, use and disclosure of your personally identifiable information as described in this privacy policy. As required by the CSA Model Code, the GOCC will not use personal information for any purpose other than that for which you consented.

    Limits for Collecting, Using, Disclosing and Keeping Personal Information

    The GOCC does not collect, use or disclose personal information of individuals except when individuals give consent and provide the information on a voluntary basis. There may be occasions where more specific personal information is necessary for us to proceed with a request for information, or provide you with a product or service. In such cases, we will provide you with a description on the information we need. In all cases, the Chamber limits the amount and type of information collected to only the personal information that is required to provide the individual with the requested information, product, or service. We collect only

    information that is voluntarily provided by you and undertake that such information will be kept strictly confidential.

    We retain personal information to provide the individual with the requested product, service or information and delete or destroy this information after that time. If personal information is given to register for an event, the personal information will only be used for this event and will then be deleted or destroyed. In some cases, however, legal reporting and retention requirements mean the GOCC will retain information for a specific amount of time. In general, the GOCC retains information for a period not longer than two years.

    Safeguarding Personal Information

    The GOCC stores all information in encrypted files within the database server. All payment gateways are protected by SSL certificates and any stored credit card information cannot be read by staff or other database users,

    Accuracy of and Access to Personal Information Collected

    It is up to each individual member to ensure their information is accurate. Using the login area of the website, members are encouraged to update any business-related information regularly as this is what will be seen in both the online and print versions of the Membership Directory. If members encounter difficulty updating information on their profile, they are encouraged to call the GOCC office for assistance at (905) 728-1683.

    We operate adhering to a Privacy Policy and related procedures that guide the handling of the personal information we collect. This policy and related procedures are consistent with the Canadian Standards Association Model Code for the Protection of Personal Information (herein “CSA Model Code”) and applicable privacy legislation.